Articles

Using Word Mobile Dictation Mode to Record a Meeting

Easy Mobile Editing and Document Creation

Word Mobile allows you to open new or existing housing authority documents right from your phone or tablet. Its simple, touch‑friendly interface makes it easy to type, edit, comment, and format text—helping you stay productive wherever your work takes you.

Even when you're away from your desk, the Dictation feature lets you speak notes or reports instead of typing, which is especially helpful during a meeting so you can pay attention to actually participating in the meeting.

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Personal Devices, Big Risks: What the Stryker Cyberattack Means for Housing Authorities

The recent cyberattack on medical‑tech giant Stryker is a wake‑up call for every public agency in the U.S.—including housing authorities. The attack wasn’t just another ransomware scare. It was a destructive, politically motivated Iranian‑linked operation that wiped data, disabled systems, and—most importantly—spread through employees’ devices, including their personal phones.

For housing authorities, the lesson is simple:

Security

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Productivity and AI Do Not Have to be Complicated

During one of the evening breaks at a recent conference, Alex and I were chatting with a few people from different housing authorities. Eventually, the conversation drifted to AI — as it tends to do these days.

I mentioned that AI and productivity in general don’t have to be complicated. Before you rush out to buy a new app or sign up for another subscription, take a look at the tools you already have. A lot of the time, the solution is sitting right in front of you.

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Why You Should Never Let Your Browser Store Your Passwords

When you work in environments that manage sensitive information—like housing authorities—cybersecurity isn't optional. One of the most common but overlooked risks we see at Ultimate IT Guys is the habit of storing passwords directly in a web browser. Chrome, Edge, Firefox, Safari, and others make it incredibly convenient to “save” your login information and autofill it later. But that convenience comes with serious security drawbacks.

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How to Use Dictation and Transcription in Microsoft Word to Save Time

Practical Productivity - How to Use Microsoft Word Dictation: An Useful Time‑Saver for Housing Authorities

Housing authorities juggle a constant flow of documentation—inspection notes, tenant letters, case activity logs, meeting minutes, and more. At Ultimate IT Guys, we work with housing authorities every day, and we know how valuable it is to save even a few minutes on each document.

One simple tool inside Microsoft Word can make that happen: Dictation.

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Credit Card Skimming Is Surging — Here’s How to Stay Safe

Credit card skimming isn’t new — but it’s evolving faster than ever. As consumers rely more on self‑service terminals and online payments, criminals have upgraded their tactics, leading to a dramatic rise in fraud. In 2024 alone, U.S. consumers lost over $12 billion to scams, with skimming contributing significantly to those losses. And 2025 data shows it’s accelerating: over 503,000 credit card fraud cases were reported in the first nine months of the year.

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Avoid Social Media Scams

You’re scrolling through your feed—liking, sharing, chatting—when a message pops up from a friend:

“Hey, is this you in this video?”

You tap it without thinking.

In seconds, your account is compromised.

Social media has become prime territory for cybercriminals. With billions of users and endless ways to deceive, scams now look more convincing than ever. These aren’t random phishing attempts anymore—they’re targeted, personal, and crafted to mimic the people and platforms you trust.

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AI Privacy Policy Sample

Click here is a sample AI Privacy Policy that you can use as a starting point for creating a policy for your housing authority.

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How AI Can Draft Resident Letters in Seconds — And Still Sound Human

Housing authority employees write a lot of letters. Rent increase notices, inspection reminders, missing-document requests, payment standards updates, lease violation warnings, reasonable accommodation responses—the list never ends. And while each letter is important, the process of drafting them is repetitive, time‑consuming, and often squeezed between dozens of other urgent tasks.

That’s exactly where AI can step in.

Productivity